The Legal Stuff
What is Personal Information?
Personal information is any information that can be used to identify you as an individual, including your name, address, credit card details, passport information, medical history and any other personally identifiable information you choose to provide to Me to We. Personal information does not include so-called “business card information” such as your business telephone number and address in your capacity as an employee of an organization.
If you use the Sites or apply for or request information about products or services offered by Me to We, you consent to the collection, use, disclosure and management of your personal information in accordance with this Policy.
How Does Me to We Collect My Personal Information?
Me to We collects information from you by asking you to provide personal information such as your email address when you register to receive correspondence. We also collect personal information such as your name, age, address, email address, credit card details, passport information and medical information where required, when you request products or services, such as scholarships, fundraising ideas and trips offered by Me to We.
Certain other information may be collected on the Sites without you actively providing the information by using various technologies, as described below:
While you use the Sites, certain information is collected without you actively providing it, including information about your IP address and type of operating system, the time you spent on the Sites and which pages you visited. This helps us improve our Sites. This data is not used to identify individuals. We track IP addresses for: (i) troubleshooting issues; (ii) voting events, to confirm people are not voting for an individual more than once; and (iii) for all people who are filling out online forms for the purpose of spam filtering.
Demographic and Interest reporting
We have implemented Google Analytics features based on Display Advertising (Google Analytics Demographics and Interest Reporting) that allows for the collection of non-personally identifiable aggregated user data; this includes aggregated gender, age, and interest behaviour data. We will use the data provided by Google Analytics Demographics and Interest Reporting to develop the site and content around our users’ interests. You can opt-out of Google Analytics for Display Advertising and customize Google Display Network ads using the Ads Settings. In addition, you can use the Google Analytics Opt-Out Browser Add-on to disable tracking by Google Analytics.
Cookies on the Sites are used for the shopping cart. This is a built-in functionality that stores the items in the cart until a user is ready to check out. Cookies will also remember a user if they return to the cart after leaving the website. Cookies are also used by Google Analytics to track statistics about hits, browsers, traffic, etc.; this is normal industry practice.
Use and Disclosure of Personal Information
Personal information collected by Me to We will only be used or disclosed for purposes described in this Policy or for other purposes that we have informed you of at the time of collecting that information. Before your personal information will be used or disclosed for a new purpose, we will ask you for your consent, unless use or disclosure without your consent in the circumstances is otherwise permitted or required by law, regulation or court order.
We use and disclose your personal information to fulfill your requests for information about and in the provision of certain products or services, process purchases, contact you in response to requests for information and to respond to voluntary comments. We may also use personal information to customize the Sites to your preferences, to improve the content of the Sites and to research site usage patterns.
We may disclose your personal information to related organizations, including Free The Children, who agree to follow this Policy, for the purpose of providing you with the products or services you have requested. We may also disclose personally identifiable information to third parties, but only to service providers we use to support our organization and assist us with operating our programs (e.g. technical support or third party services who administer our credit card system and assist with trip bookings) in which case we will require them to follow this Policy; and where permitted or required by law, court orders, or government regulations. We will not sell or rent your personal information to anyone.
Storage of information
Free The Children stores and transmits your digital information using modern security standards such as SSL Encryption. Your information is stored and protected with up to date username and passwords which are mandated to be secure, and use two-factor authentication where possible. Your data may transfer and be stored on a number of servers and storage locations including but not limited to the USA, Canada and UK. The transmission of this data is always secure and encrypted. These servers and cloud-providers are independently operated and secured. Any breaches or data loss as a result of a failure of these providers are not the responsibility of Free The Children and its affiliates.
Refusal or Withdrawal of Consent
If you provide us with your email address, you may occasionally receive emails from Me to We and Free The Children. We may use your email address submitted through the Sites for the following purposes: (i) when you are registering for a program, we may sometimes confirm your email address is accurate; and (ii) we will send a thank you email when you sign up, or register for an event or if you subscribe to our newsletter or weekly column. We hope you will find these emails interesting and informative. Of course, if you would rather not receive this information, you can contact the Director of Communications to opt-out at the contact information at the end of this Policy. In addition, such communications sent to you will also contain a message on how to opt-out of that type of communication in the future.
You may refuse to provide personal information and may, subject to legal or contractual restrictions and reasonable notice, withdraw consent at any time to the continued use and disclosure of personal information previously collected. Refusing or withdrawing your consent in respect of our handling of certain personal information may result in us being unable to provide you with Me to We products and services. You can withdraw your consent at any time by writing to the Director of Communication at the address at the end of this Policy.
When you provide personal information through the Sites, we protect your personal information by encrypting the personal information that is transmitted between you and the Sites. We will employ security measures to protect personal information in our care appropriate to the level of sensitivity of the information. We will retain your personal information only for the time it is required for the purposes for which it was collected or as required by law.
Accessing Your Personal Information
You can ask to view personal information about you held by Me to We by writing to the Director of Communications, whose contact information is provided at the end of this Policy. You can request that corrections be made where you can show that the personal information about you we possess is incorrect or incomplete. Please note that under certain circumstances, you may not be permitted to view your records, such as where the disclosure of your records would cause security, legal or confidentiality concerns, and including where Me to We is permitted or prohibited by law to disclose that to you.
Links to Other Websites
The Sites may contain links to other websites. While we try to link only to websites that share our standards and respect for privacy, we are not responsible for the content or privacy practices of other websites. We strongly encourage all visitors to the Sites to review the privacy statements and policies of all external websites.
More Information About Me to We’s Privacy Practices
Please contact Me to We’s Director of Communications, at firstname.lastname@example.org or in writing to Me to We, 225 Carlton Street, Toronto, Ontario, M5A 2L2, Canada, with any questions or concerns you have about this Policy or about Me to We’s handling of your personal information. We will investigate and respond to your concerns.